How to find the right equipment and supplies for your bar

Starting a new bar can be a complex task. One part that can be easier is purchasing equipment and supplies for your bar. Working with a reputable supplier allows you to rest easy and get reliable equipment at fair prices.

Depending on the type of bar you run, you'll need different equipment and supplies and different amounts of each. We've put together a list of equipment and supplies most bars use that fall into eight categories:

Group Of Excited Customers In Sports Bar Watching Sporting Event On TelevisionGroup Of Excited Customers In Sports Bar Watching Sporting Event On Television
  • Kitchen equipment - If you plan to serve food in your bar, you'll need the cooking equipment to make it.
  • Point of Sale (POS) system - A system to manage transactions and track inventory.
  • Audio and visual equipment - Create an atmosphere and entertain your customers.
  • Lighting - Create ambiance and highlight key areas of the bar.
  • Furniture - This includes everything from tables, chairs, stools, patio furniture, and the bar itself.
  • Ice machines and bins - One of the most important aspects of a quality bar is the ice they use.

Purchasing Bar Equipment and Supplies

Hand of bartender pouring a large lager beer from a tap.Hand of bartender pouring a large lager beer from a tap.

The physical bar and the alcohol behind it will be the heart of your new establishment. Whether you're opening a neighborhood watering hole where you plan to know everyone's name or a high-end cocktail bar where no one's heard of a beer tap, you'll need some of the same equipment.

  • Old fashioned glasses, also called rocks glasses or lowball glasses, are short, wide glasses originally used for whiskey-based drinks. They're commonly used with old fashioneds and negronis, but some establishments use them as water and juice glasses.
  • Pint glasses are also called mixing glasses. The tall cylindrical glasses usually hold 16 ounces and are commonly used to serve beer. Bartenders also use them to mix cocktails with a cocktail tin, forming a popular type of Boston shaker. Other specialty beer glasses, like mugs, are also popular.
  • Wine glasses are tall glasses, usually with a stem. They're designed to enhance the taste and smell of the drink. There are seemingly as many types of wine glasses as there are types of wine. A standard wine glass for red and white wines will serve your bar well if wine isn't a prominent item on your menu.
  • Champagne flutes are similar to wine glasses. Champagne flutes are tall, narrow glasses with a stem used for champagne and sparkling wine.
  • Shot glasses are small glasses that usually hold two or fewer ounces.
Five cocktails on the bar counterFive cocktails on the bar counter

Selecting the proper glassware for your bar

The different types and styles of beverageware can be dizzying. For every kind of glass, there are decorative variations. Finding the right drinking glasses for your bar depends on your concept and the types of drinks you serve. Work with the person who helped develop your drink menu to decide what glassware you should consider. Some common types are:

  • Martini glasses are tall, V-shaped glasses used for mixed drinks like cosmopolitans, blood and sands, and sidecars.
  • Highball glasses are tall, narrow glasses, usually 8 to 12 ounces, used for mixed drinks like gin and tonics, rum and coke, and dark and stormy. 
  • Collins glasses are similarly shaped to highball glasses but have a larger capacity, usually 10 to 14 ounces, and are narrower and taller. They are used for drinks like the Tom Collins (where the glass name comes from), Mojitos, and Singapore Slings.
  • Hurricane glasses are tall with a short stem, flared rim, and tulip-like design. They usually hold about 20 ounces. They're ideal for hurricanes (the drink the glass takes its name from), pina coladas, and other tropical drinks.

When buying equipment, keep the space you're working with in mind. Where is the refrigeration equipment going to be? How big is the exhaust hood, and will you be able to fit everything you need under it? How much room do you have for your dish pit? What kind of shelving can you fit in the dry storage area? What size work tables can you have? Balancing all these needs with your budget can be one of the most challenging parts of opening a new bar.

Burger with beer on the table in a bar pub.Burger with beer on the table in a bar pub.

When you purchase beverageware, look for glasses that fit the overall aesthetic of your bar, are durable, and are easy to clean.

Buying cooking equipment for your bar

  • Integration - Some POS systems can integrate with other systems like the bar's accounting software, payment processing systems, and customer relationship management tools.
  • Reporting and analytics - Find a system that provides real-time data and analytics, like sales reports and inventory reports.
  • Customer management - Consider a system that allows for customer tracking and management, such as storing customer information and keeping track of orders.
  • Mobility - Systems that allow your staff to take orders and payments tableside will help you turn tables faster.
  • Price - Like everything on this list, keep the cost in mind. With a POS, think about setup fees, ongoing subscription fees, updating fees, and payment processing fees.
  • Customer support - Make sure whatever system you choose has reliable customer support and training. You'll thank yourself in the long run for this one.

Keep in mind the specific needs of your bar and pick the best POS that meets those needs and gives you the best features to help you and your employees succeed.

Waitress Takes Payment For Restaurant Bill On Digital TabletWaitress Takes Payment For Restaurant Bill On Digital Tablet

If your bar is going to serve food, you'll need equipment and supplies to keep your hungry customers satisfied. When selecting cooking equipment, keep your menu in mind and what you'll need to make everything.

Picking a Point of Sale (POS) System

When you're selecting your bar's point of sale system, keep the following in mind:

  • Inventory management - Choose a system that can help track the bar's inventory, including food, liquor, beer, and wine.
  • User-friendliness - Look for a system that is easy to use and operate, with a user-friendly interface. The last thing you need is your employees struggling to use an overly complex system, making customers wait extra time for their bill or receipt.
  • Functionality - Lighting should be bright enough to help customers see their drinks, food, and menu, but not so bright that it's uncomfortable. If your lighting is dim, you'll need task lighting for specific areas like the bar, bathrooms, and kitchen.
  • Style - The lighting should complement the overall style and theme of the bar.
  • Energy efficiency - LED's low energy consumption and long life make them increasingly popular.
  • Safety - Make sure all your lights are properly installed and maintained to reduce the risk of fires and other hazards.
  • Maintenance - Choose lighting fixtures that are easy to clean and maintain to save time and money in the long run.
  • Spotlight lighting - You may want specific lights to highlight your liquor display behind your bar or in your glass door bottle coolers or artwork on the walls.

Remember to stay within your budget while providing the ambiance, functionality, and style you want for your bar.

Bartender's hands sprinkling the juice into the cocktail glass filled with alcoholic drink on the dark backgroundBartender's hands sprinkling the juice into the cocktail glass filled with alcoholic drink on the dark background

Picking Bar Entertainment Systems

  • Comfort - Probably the most important factor on the list, if your furniture is uncomfortable, your customers will be less likely to return.
  • Durability - Restaurant furniture of any kind will take a lot of wear and tear. Pick durable materials and constructions that can stand up to heavy use.
  • Style - Your furniture is one of the key ways you can express your bar's theme and concept. Make sure everything works well together.
  • Space - Consider the available space in the bar and choose furniture that fits comfortably. Try not to overcrowd the space and allow easy movement throughout the bar.
  • Safety - Make sure your furniture, especially chairs and barstools, are stable and won't tip over easily.

Picking the perfect ice machine for your bar

Most bartenders will tell you ice is the real key to a bar. If you're making any drink shaken with ice or served on the rocks, the quality of your ice will affect the final product. Buying reliable, quality equipment and maintaining it is critical to the ice you make and sell. Keep the following factors in mind when selecting ice machines and bins:

Gay Couple Drinking Beer in StreetGay Couple Drinking Beer in Street

What you'll need from this section will vary widely depending on the concept of your bar. Keep your target audience in mind when you decide what to include.

  • Sound system - Choose a sound system suitable for your bar's size and layout. Consider factors like the number of speakers needed, sound quality, and ease of use.
  • Televisions - When choosing which, if any, TVs to have in your bar, consider the number, as well as screen size, viewing angles, and mounting options.
  • Projectors and screens - If you plan to host events where people will need to share information with large groups of people, consider investing in a projector system.
  • Wireless microphone - A wireless mic is an excellent investment if you host events that need an MC.
  • DJ equipment - If you plan to have an in-house DJ, consider purchasing equipment like mixers, speakers, and lighting effects.
  • Size and space - Consider the size of the ice machine and make sure you have enough space to accommodate it. Undercounter ice machines are easy to place under your bar, but you may need more than they can produce. It's also possible to have a large-capacity ice machine somewhere else in your building and an ice bin at the bar that can be filled by a bar back or busser when needed.
  • Water filtration system - A good water filtration system can help ensure you make clean and pure ice.
  • Energy efficiency - Choose an energy-efficient model to save on electricity costs.
  • Maintenance - Keep up on your ice machine's maintenance, cleaning, and sanitizing. It will keep it running longer and create better-tasting ice.
  • Type of ice machine - There are three main types of ice machines. Undercounter ice machines will slide underneath your bar or other counter or table. Modular ice machines have a separate condenser that sits on top of a properly-sized ice bin. Remote systems use long refrigerant lines to connect a condenser to the rest of the unit. The condenser can be outside or in a different part of the building.
  • Production capacity - Choose an ice machine with a production capacity that meets your bar's needs — factor in the drinks you serve per day and the size of your bar when deciding. If you serve food, will ice for drinks that don't come from the bar rely on the same ice machine?

WHAT TYPE OF ICE SHOULD YOU HAVE IN YOUR BAR?

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An image of a PDF document that describes the types of ice commonly made by commercial ice makers.An image of a PDF document that describes the types of ice commonly made by commercial ice makers.
Set of alcoholic cocktails: Almond Whiskey Sour, Mango Daiquiri, Long Island, Whiskey Sour, Blue Hawaii, Pina Colada, Bramble, Daiquiri, Ruby Red Grapefruit Paloma, Aperol Syringe, Espresso Martini.Set of alcoholic cocktails: Almond Whiskey Sour, Mango Daiquiri, Long Island, Whiskey Sour, Blue Hawaii, Pina Colada, Bramble, Daiquiri, Ruby Red Grapefruit Paloma, Aperol Syringe, Espresso Martini.

POPULAR COCKTAIL RECIPES

Get a head start on your bar's cocktail menu with our list of classic cocktail recipes.

Cocktailing is an art form. Just because a mixed drink is a classic doesn't mean you can't put your own spin on it.

Before you start making equipment and supply decisions, it's important to have a budget and menu set; that way, you know what you need and how much you can spend. If you have people in mind you'd like to hire, talk with them about what brands and styles of equipment they have experience using and features they find helpful or didn't use at all. Keeping all of that in mind will help you make informed decisions about what you make a successful bar.