Bar Equipment Buying Guide

By: Matthew Berry • Feb. 21, 2023 • 15 minute read time

How to find the right equipment and supplies for your bar

Starting a new bar can be a complex task. One part that can be easier is purchasing equipment and supplies. Working with a reputable supplier allows you to rest easy and get reliable equipment at fair prices.

Group Of Excited Customers In Sports Bar Watching Sporting Event On TelevisionGroup Of Excited Customers In Sports Bar Watching Sporting Event On Television

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Depending on the type of bar you run, you'll need different equipment and supplies and different amounts of each. We've put together a list of equipment and supplies most bars use that fall into eight categories:

  • Bar equipment—This includes specialized bar refrigeration, bar sinks, bar mats, racks, mixing tools, and bar blenders.
  • Glassware—Different drinks are traditionally served in different styles of glasses, so you'll need a variety to serve your customers.
  • Kitchen equipment—If you plan to serve food in your bar, you'll need the cooking equipment to make it.
  • Point of Sale (POS) system—A system to manage transactions and track inventory.
  • Audio and visual equipment—Create an atmosphere and entertain your customers.
  • Lighting—Create ambiance and highlight key areas of the bar.
  • Furniture—This includes everything from tables, chairs, stools, patio furniture, and the bar itself.
  • Ice machines and ice bins—One of the most important aspects of a quality bar is the ice they use.

Purchasing Bar Equipment and Supplies

The physical bar and the alcohol behind it will be the heart of your new establishment. Whether you're opening a neighborhood watering hole where you plan to know everyone's name or a high-end cocktail bar where no one's heard of a beer tap, you'll need some of the same equipment.



Selecting the proper glassware for your bar

The different types and styles of beverageware can be dizzying. For every kind of glass, there are decorative variations. Finding the right drinking glasses for your bar depends on your concept and the types of drinks you serve. Work with the person who helped develop your drink menu to decide what glassware you should consider. Some common types are:

  • Martini glasses are tall, V-shaped glasses used for mixed drinks like cosmopolitans, blood and sands, and sidecars.
  • Highball glasses are tall, narrow glasses, usually 8 to 12 ounces, used for mixed drinks like gin and tonics, rum and coke, and dark and stormy. 
  • Collins glasses are similarly shaped to highball glasses but have a larger capacity, usually 10 to 14 ounces, and are narrower and taller. They are used for drinks like Tom Collins (where the glass name comes from), Mojitos, and Singapore Slings.
  • Hurricane glasses are tall, with a short stem, flared rim, and tulip-like design. They usually hold about 20 ounces and are ideal for hurricanes (the drink the glass takes its name from), pina coladas, and other tropical drinks.
  • Old-fashioned glasses, also known as rocks glasses or lowball glasses, are short, wide glasses originally used for whiskey-based drinks. They're commonly used with old-fashioneds and negronis, but some establishments also use them as water and juice glasses.
  • Pint glasses are also called mixing glasses. The tall cylindrical glasses usually hold 16 ounces and are commonly used to serve beer. Bartenders also use them to mix cocktails with a cocktail tin, forming a popular type of Boston shaker. Other specialty beer glasses, like mugs, are also popular.
  • Wine glasses are tall glasses, usually with a stem. They're designed to enhance the taste and smell of the drink. There are seemingly as many types of wine glasses as there are types of wine. If wine isn't a prominent item on your menu, a standard wine glass for red wines and one for white wines will serve your bar well.
  • Champagne flutes are similar to wine glasses. Champagne flutes are tall, narrow glasses with a stem used for champagne and sparkling wine.
  • Shot glasses are small glasses that usually hold two or fewer ounces.

When purchasing beverageware, look for glasses that complement the overall aesthetic of your bar, are durable, and are easy to clean.

Five cocktails on the bar counterFive cocktails on the bar counter

Buying cooking equipment for your bar

If your bar serves food, you'll need equipment and supplies to satisfy hungry customers. When selecting cooking equipment, consider your menu and what you'll need to prepare everything.

When buying equipment, keep the space you're working with in mind. Where is the refrigeration equipment going to be? How big is the exhaust hood, and can you fit everything you need under it? How much room do you have for your dish pit? What kind of shelving can you fit in the dry storage area? What size work tables can you have? Balancing all these needs with your budget can be one of the most challenging parts of opening a new bar.

Waitress Takes Payment For Restaurant Bill On Digital TabletWaitress Takes Payment For Restaurant Bill On Digital Tablet

Picking a Point of Sale (POS) System

When you're selecting your bar's point of sale system, keep the following in mind:

  • Inventory management—Choose a system to help track the bar's inventory, including food, liquor, beer, and wine.
  • User-friendliness—Look for a system with a user-friendly interface that is easy to use and operate. The last thing you need is for your employees to struggle to use an overly complex system, which will cause customers to wait extra time for their bill or receipt.
  • Integration—Some POS systems can integrate with other systems like the bar's accounting software, payment processing systems, and customer relationship management tools.
  • Reporting and analytics—Find a system that provides real-time data and analytics, such as sales and inventory reports.
  • Customer management—Consider a system that allows for customer tracking and management, such as storing customer information and keeping track of orders.
  • Mobility—Systems that allow your staff to take orders and payments tableside will help you turn tables faster.
  • Price—Like everything on this list, keep the cost in mind. With a POS, think about setup fees, ongoing subscription fees, updating fees, and payment processing fees.
  • Customer support—Make sure the system you choose has reliable customer support and training. You'll thank yourself in the long run for this one.

Keep in mind your bar's specific needs and pick the best POS that meets those needs and offers the best features to help you and your employees succeed.

Popular Cocktail Recipes

Get a head start on your bar's cocktail menu with our list of classic cocktail recipes.

Cocktailing is an art form. Just because a mixed drink is a classic doesn't mean you can't put your own spin on it.

Picking Bar Entertainment Systems

What you'll need from this section will vary widely depending on the concept of your bar. Keep your target audience in mind when you decide what to include.

  • Sound system—Choose a sound system suitable for your bar's size and layout. Consider factors like the number of speakers needed, sound quality, and ease of use.
  • Televisions—When choosing which, if any, TVs to have in your bar, consider the number, as well as screen size, viewing angles, and mounting options.
  • Projectors and screens—If you plan to host events where people will need to share information with large groups of people, consider investing in a projector system.
  • Wireless microphone—A wireless mic is an excellent investment if you host events that need an MC.
  • DJ equipment—If you plan to have an in-house DJ, consider purchasing equipment like mixers, speakers, and lighting effects.

Pick the proper lighting for you bar

The lighting in your bar will do a lot of the work to set the establishment's mood. When picking your lighting design, consider these factors:

  • Ambiance—Lighting significantly affects the bar's atmosphere. Consider using dimmer switches, colored lights, and adjustable lighting to create different moods throughout the day. The color temperature of your lights can also go a long way toward setting the ambiance of your new bar.
  • Functionality—Lighting should be bright enough to help customers see their drinks, food, and menu, but not so bright that it's uncomfortable. If your lighting is dim, you'll need task lighting for specific areas like the bar, bathrooms, and kitchen.
  • Style—The lighting should complement the overall style and theme of the bar.
  • Energy efficiency—LED's low energy consumption and long life make them increasingly popular.
  • Safety—To reduce the risk of fires and other hazards, make sure all your lights are correctly installed and maintained.
  • Maintenance—To save time and money in the long run, choose lighting fixtures that are easy to clean and maintain.
  • Spotlight lighting—You may want specific lights to highlight your liquor display behind your bar or in your glass door bottle coolers or artwork on the walks.

Remember to stay within your budget while providing the ambiance, functionality, and style you want for your bar.

Bartender's hands sprinkling the juice into the cocktail glass filled with alcoholic drink on the dark backgroundBartender's hands sprinkling the juice into the cocktail glass filled with alcoholic drink on the dark background

Essential factors for picking bar furniture

When picking out bar stools, booths, high-top tables, dining-height tables, chairs, and patio furniture, keep the following factors in mind.

  • Comfort—Probably the most important factor on the list. If your furniture is uncomfortable, your customers will be less likely to return.
  • Durability—Restaurant furniture of any kind will endure a lot of wear and tear. Choose durable materials and constructions that can withstand heavy use.
  • Style—Your furniture is one of the key ways you can express your bar's theme and concept. Make sure everything works well together.
  • Space—Consider the available space in the bar and choose furniture that fits comfortably. Try not to overcrowd the space and allow easy movement throughout it.
  • Safety—Make sure your furniture, especially chairs and barstools, is stable and will not tip over easily.

Picking the perfect ice machine for your bar

Most bartenders will tell you ice is the real key to a bar. If you're making any drink shaken with ice or served on the rocks, the quality of your ice will affect the final product. Buying reliable, quality equipment and maintaining it is critical to the ice you make and sell. Keep the following factors in mind when selecting ice machines and bins:

  • Type of ice—All ice is solid water, but it comes in different shapes and sizes. Full cube or full dice, regular cube, half cube or half dice, nugget, flake, crescent, and gourmet ice are the six common types that ice machines can manufacture. Work with the person who created your drink menu to see what type or types of ice will work best for your bar.
  • Size and space—Consider the size of the ice machine and make sure you have enough space to accommodate it. Undercounter ice machines are easy to place under your bar, but you may need more than they can produce. You can also have a large-capacity ice machine somewhere else in your building and an ice bin at the bar that a bar back or busser can fill when needed.
  • Water filtration system—A good water filtration system can help ensure you make clean and pure ice.
  • Energy efficiency—Choose an energy-efficient model to save on electricity costs.
  • Maintenance—Keep up on your ice machine's maintenance, cleaning, and sanitizing. It will keep it running longer and create better-tasting ice.
  • Type of ice machine—There are three main types of ice machines. Undercounter ice machines will slide underneath your bar or other counter or table. Modular ice machines have a separate condenser that sits on top of a properly sized ice bin. Remote systems use long refrigerant lines to connect a condenser to the rest of the unit. The condenser can be outside or in a different part of the building.
  • Production capacity—Choose an ice maker with a production capacity that meets your bar's needs. Factor in the drinks you serve per day and the size of your bar when deciding. If you serve food, will ice for drinks that don't come from the bar rely on the same ice machine?

Before you start making equipment and supply decisions, it's important to have a budget and menu set. That way, you know what you need and how much you can spend. If you have people in mind you'd like to hire, talk with them about what brands and styles of equipment they have experience using and what features they find helpful or didn't use at all.

Keeping all of that in mind will help you make informed decisions about what you make a successful bar.

What type of ice should you have in your bar?

Different types of ice are better for different types of drinks or food service settings. We've created a guide to help you figure out which type of ice is best for the drinks you serve and the setting you serve them.


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